Faculty Administration Structure Dean's Office Responsibilities: Provides leadership for faculty administration Oversees strategic planning and implementation Supervises all college operations Council Secretariat Unit Functions: Organizes faculty council meetings Implements and follows up on council decisions Prepares agendas and meeting minutes Executes authorized council resolutions Dean's Secretariat Unit Functions: Coordinates appointments and meetings Manages telephone communications Processes incoming/outgoing mail Issues official university correspondence Office of the Dean (Executive Support) Functions: Organizes and edits official correspondence Processes incoming college mail Issues official college documents and orders Public Services Unit Functions: Receives direct citizen requests Manages complaints through dedicated online portal Academic Promotions Unit Functions: Manages faculty promotion processes Implements promotion-related decisions Prepares promotion committee agendas and minutes Legal Affairs Unit Functions: Provides legal consultations Represents the college in legal cases Participates in investigative committees Ensures compliance with regulations Public Relations and Media Division Functions: Media coverage of university activities Organizes various events Manages college website Handles electronic correspondence Website Management Unit Functions: Maintains official college website Manages online communications Teaches computing courses (1st/3rd year & graduate) Develops staff competencies Information Technology Unit Functions: Implements modern technologies Supports academic software use Serves students, faculty and staff Sports and Arts Unit Functions: Organizes sports/art activities Develops annual programs Enhances student wellbeing Promotes youth education Audit and Control Division Functions: Financial auditing per regulations Administrative order verification Payroll auditing Financial statement review Quality Assurance Division Functions: Implements quality standards Conducts performance evaluations Promotes quality culture Manages accreditation processes Vice Dean for Academic Affairs Responsibilities: Develops academic plans Oversees undergraduate programs Manages student affairs Implements higher education laws Student Affairs Unit Functions: Organizes career workshops Prepares students for job market Undergraduate Studies Division Functions: Manages student registration Oversees academic progress Processes graduation requirements Continuing Education Unit Functions: Develops training programs Organizes professional courses Implements annual plans Scientific Affairs Unit Functions: Reviews curriculum proposals Manages sabbatical requests Organizes scientific conferences Scientific Journal Unit Functions: Publishes faculty research Supports academic publishing Library Division Functions: Provides information resources Meets user needs Maintains quality standards Graduate Studies Division Functions: Develops admission plans Manages graduate student affairs Processes graduation requirements Vice Dean for Administrative Affairs Responsibilities: Develops administrative plans Supervises implementation Ensures regulatory compliance Engineering Unit Functions: Provides maintenance services Manages construction projects Oversees facility repairs Planning Division Functions: Develops organizational structure Prepares statistical reports Monitors annual plans Finance Division Functions: Manages financial operations Prepares budgets Processes payments Maintains accounting records Human Resources Division Functions: Implements civil service laws Manages personnel affairs Processes promotions Handles retirement procedures